Castle Rock, CO – AP/AR Clerk II

• Coordinates and assists departments with purchasing or leasing equipment and supplies.
• Research and evaluates best quote, service and desired quality. Maintains price lists, catalogs, specifications and requirements.
• Assists in the preparation, tracking and updating of purchase orders, change orders and lease documents. 
• Processes and maintains purchasing records in accordance with state retention schedules and department needs.
• Prepares Requests for Proposals, Requests for Quotes, informal quotes and processes invitations for bids following standard purchasing policy and procedures, as requested by departments.
• Coordinates the bid process for the purchase of major items as requested by departments as needed.
• Assists with the preparation and review of professional service agreements and contracts.
• Negotiates annual equipment service contracts and lease agreements.
• Responsible for maintaining and updating the Town’s purchasing policy, procedures and forms.
• Conducts periodic surveys of departmental purchases to ensure adherence to the Town’s Purchasing Policy and Municipal Codes.
• Functions as a liaison with vendors related to bids, delivery, quality and performance. Works to resolve vendor service issues.
• Assists with annual capital assets reporting. Analyzes detail for additions, deletions and conveyances. 
• Coordinates with Public Works on conveyances from developers. Determines valuation and creates audit schedules and footnote disclosures.
• Gathers, interprets and prepares data for studies, reports and recommendations.
• Maintains complex spreadsheets supporting charges and journal entries to record postage charges to other departments.
• Represents the Town of Castle Rock at professional purchasing organization meetings.
• Continually works toward securing the renewal of professional purchasing organization certification.
• Coordinates comparative in-house testing of equipment and services.
• Coordinates Town-wide copier usage, repairs and routine maintenance.
• Assists departments with cell phones to include troubleshooting issues, replacement and activation of service.
• Prepares various audit work papers and accounting report schedules annually.
• Assists with preparing the Town’s bank reconciliation reports and schedules on a monthly basis including adjusting journal entries.
• Reconciles cash receipts and building permits and month end utility billing.
• Assists with month end closing.
• Reconciles bank statements.
• Assists with and/or coordinates special projects.
• Performs other duties as assigned.

• Knowledge of modern accounting principles and procedures.
• Knowledge of general purchasing practices, contracts, and general office procedures.
• Knowledge of computer software programs for accounting functions including MSWord, Excel, and Outlook.
• Skill in communicating effectively with the public and clients over telephone, in person, fax and other methods.
• Ability to calculate, compute, summate, and/or tabulate data and/or information, including subsequent actions in relation to these computational operations.
• Ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to
• established standards for the purpose of recognizing actual or probable interactive effects and relationships.
• Ability to coordinate, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operation.
• Ability to establish and maintain effective working relationships with supervisor, support staff and other departments/agencies position interacts with.
• Ability to have strong accurate data entry skills.
• Ability to meet deadlines.
• Ability to communicate effectively in both oral and written form.
• Ability to interpret a variety of instructions.
• Sedentary work for long periods of time
• Occasional physical work lifting no more than 40 pounds
• Occasional lifting, carrying, walking and standing
• Occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and stop, kneel, crouch or crawl
• Frequent hand/eye coordination to operate personal computer and office equipment
• Vision for reading, recording and interpreting information
• Speech communication and hearing to maintain communication with employees and citizens. 

Posted: 2025-11-16