Maplewood, MN – Temp Payroll Technician/Administrative Assistant

• Process City payroll, ensuring compliance with legal, contractual, and accounting standards.
• Ensure timely and accurate paycheck preparation and distribution.
• Reconcile payroll deductions (e.g., insurance bills) using Excel spreadsheets and prepare remittances coded to appropriate accounts.
• Assist in preparing, reconciling, and processing quarterly reports, including federal and state withholding taxes and MN Dept. of Economic Security filings.
• Update year-end Annual Financial Report work papers and reconcile payroll benefit expense accounts.
• Update payroll system for the new year and adjust user-defined formulas as needed.
• Convert qualifying unused sick leave to deferred compensation or vacation.
• Convert qualifying vacation and annual leave to deferred compensation or cash.
• Remit qualifying leave hours to the Retiree Health Savings (RHS) plan.
• Eliminate unused personal holiday hours and excessive vacation hours not approved for carryover.
• Adjust leave hours and deferred compensation for regular part-time employees.
• Process reciprocity exemption forms annually by February 28, if needed.
• Adjust police officer required time hours for prior year deficits.
• Prepare sick leave conversion memos for qualifying employees.
• Identify and update Public Employees Retirement Association (PERA) status for employees attaining age 23.
• Monitor employees' wages for PERA coverage eligibility monthly and assist with the annual Exclusion Report.
• Process IRS levies, child support payments, employee garnishments, and employment verifications for city employees.
• Research, calculate, and prepare correspondence for special HR requests.
• Maintain employee records, including additions and cancellations.
• Monitor deadlines for retiree insurance payments, leaves of absence, and employee status changes.
• Process online employee insurance enrollment forms, PERA application forms, W-4 forms, etc.
• Enroll eligible new employees into the Retiree Health Savings Plan (ICMA program).
• Assist in training newly hired and promoted supervisors on payroll procedures.
• Perform duties of accounting technicians as needed.
• Manage Finance Department supplies and handle annual stationery orders.
• Assist with capital assets.
• Prepare correspondence, reports, forms, and agenda materials using word processing software.
• Document policies and procedures.
• Assist with the preparation of the annual financial report and annual budget.
• Assist with training.

• Associate's degree in bookkeeping, accounting, or a related field.
• Considerable experience in accounting, payroll, or bookkeeping using an automated system.

Posted: 2026-02-11