Business Manager

Jefferson-Madison Regional Library is seeking candidates to be considered for a Business Manager position at the Central Library who are highly motivated and who support JMRL’s Mission Statement to foster personal growth and life-long learning for all by connecting people with ideas, information, and each other.

This position performs professional administrative and accounting functions for the Jefferson-Madison Regional Library (JMRL).  Prepares, executes, and monitors library budget, sources and procures materials and supplies, and coordinates maintenance and repair of buildings and grounds.  Works under the limited supervision of the Library Director.

Essential Responsibilities and Duties:

• Directs development, preparation, and justification of JMRL’s budget, under the supervision of the library director. Responsible for the accounting of that budget each fiscal year.
• Performs complex administrative work for JMRL that requires interpretation and judgment to include preparing the library’s budget (with the library director), monitoring, verifying and depositing cash fund and other financial transactions.
• Oversees the regional library physical plants. Coordinates maintenance, repairs, and upkeep of library facilities with jurisdictional partners and outside agencies.
• Coordinates the acquisition, development, and maintenance of JMRL’s facilities and capital improvements.
  Develops sources and procures all materials, supplies, and contracts for library operations, and building, grounds and fleet maintenance and repair, interfacing with various local and national vendors.
• Executes accounts payable for all library operations by processing bills and monitoring budgetary impact.
• Reviews financial status, prepares spreadsheets, reports, and related documentation.
• Serves as financial liaison with JMRL’s fiscal agent, the City of Charlottesville, which may include serving in a backup capacity for time entry processing and recordkeeping.
• Prepares and keeps necessary information for annual audit and reporting to the State Library. Reviews drafts of these reports.
• Plans and supervises all accounting functions in JMRL.
• Advises Library Director on policy matters relating to JMRL fiscal operations.
• Oversees the development of all contracts and cooperative agreements in conjunction with JMRL’s fiscal agent, the City of Charlottesville.
• Serves as primary liaison with JMRL insurance provider, including claims filing.
• Prepares and delivers shipments of supplies and equipment to branches and/or directs others in doing the same.
• Coordinates surplus equipment disposition among all JMRL branches and to the city’s surplus warehouse.
• May serve as Acting Library Director in the absence of the Director and Assistant Director.
• Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.

Education, Experience and Skills:

• Master’s degree in business or public administration, and 3-5 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  OR
• Bachelor’s degree in business or public administration, and 5-7 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  OR
• Associate’s degree in business or public administration, and 7-9 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  OR
• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Job Knowledge:

• Knowledge of industry standards and best practices for budget development and implementation.
• Knowledge of records retention principles, including legal and regulatory requirements
• Knowledge of financial reporting procedures, including compliance with regulatory requirements and the preparation of financial reports.
• Knowledge of accounting and bookkeeping software, and ability to apply sound accounting principles for accurate financial management.
• Knowledge of procurement processes and vendor management for acquiring and maintaining necessary supplies and services.