• Full Time
  • Austin, TX
  • Applications have closed

Austin Water

$23.62 – $27.42/hour

Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
* Provides administrative support on highly technical and/or specialized projects.
* Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents.
* Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc.
* Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails.
* Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software.
* Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements.
* Conducts research, compiles data, and prepares documents for consideration and presentation.
* Files and retrieves documents, records and reports.
* Attends meetings, records minutes and distributes meeting notes.
* Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements.

Responsibilities – Supervisor and/or Leadership Exercised:
* May provide leadership, work assignments, evaluation, training and guidance to others

Knowledge, Skills, and Abilities:
* Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
* Knowledge of applicable processes, techniques, and methods.
* Knowledge of City practice, policy and procedures.
* Skill in oral and written communication.
* Skill in using computers and related software applications.
* Skill in handling multiple tasks and prioritizing.
* Skill in data analysis and problem solving.
* Skill in planning and organizing.
* Ability to work with frequent interruptions and changes in priorities.
* Ability to manage conflicts and concerns.
* Ability to understand and communicate technical information.
* Ability to exercise discretion in confidential matters.
* Ability to recognize and recommend process improvement.
* Ability to lead and train others.
* Ability to work with frequent interruptions and changes in priorities.
* Ability to establish and maintain effective working relationships with city employees and the public.

Minimum Qualifications:
* Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years’ experience in a professional/administrative capacity.
* Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required: None

Preferred Qualifications:
* Experience supporting executive staff, including coordinating schedules and calendaring.
* Experience creating reports, presentations, meeting binders and/or written communications.
* Payroll experience and experience using automated timekeeping systems such as BANNER, ADP or Kronos.
* Adobe Acrobat and SharePoint experience and the ability to enter and edit content and create forms.
* Ability to travel to more than one work location.