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  • Cary, IL
  • February 13, 2025

GovHRUSA

MGT is pleased to announce that it is seeking candidates for the position of Permit Assistant for the Village of CaryIllinois. This announcement provides background information as well as the requirements and expected qualifications for the position.
 
About the Village – Cary, Illinois is a suburban community located 50 miles northwest of Chicago. The Village has a population of 17,826 and is located in McHenry County. Cary has an AA2 Bond rating and is well positioned for economic growth. With 3.4 million square feet of industrial space and 900,000 square feet of commercial and office space, Cary is home to both small home-grown operations such as the nationally recognized Uncle Jerry’s Pizza Company and large Fortune 500 companies like Stryker.
 
Cary is an excellent place to start your life, raise a family and genuinely enjoy life at any stage. It is a community rich with culture, with a reputation as a friendly, quiet place made better through effective and engaged government, housing that is affordable and excellent schools. It is for all these reasons that so many people “Choose Cary.” 
 
A seven-member legislative body comprised of the Village Mayor and six Trustees each elected to a staggered four-year term governs the Village of Cary. The Village Board is responsible for enacting ordinances, adopting the budget, establishing policies, and appointing the Village Administrator. The Village Administrator is responsible for day-to-day Village operations and its sixty-six full-time and three part-time employees within four operating departments (Village Administrator’s Office, Community Development, Police and Public Works and Engineering).
 
About the Position – The Permit Assistant provides and maintains good public relations between the public and the Community Development Department via telephone, in writing, and in-person. The position assists with the day-to-day operations of the department. This includes, but is not limited to, performing a variety of general office and customer service tasks, processing permit submittals, distribution of plans to appropriate staff or outside agencies, issuing approved permits, accepting payments, answering general building code and permit inquiries, scheduling inspections, and recording property maintenance complaints. This position will also serve as the primary point of contact for the Community Development Department front desk. The Cary Team takes pride in their fast-paced, yet friendly, supportive, and engaging work environment.
This position reports to the Permit Supervisor and receives general direction from the Director of Community Development and Building Commissioner.

Position Responsibilities
The duties described below are indicative of what the Permit Assistant may be requested to perform. This is not an exhaustive list of job responsibilities and therefore other duties may be assigned.
  • Serves as the initial public contact for the Community Development Department on the phone or at the counter; greets customers, schedules and coordinates inspection appointments, receives calls for information requests, and directs callers and/or provides information to customers related to department functions, building ordinances, procedures and requirements; responds to questions and concerns from the public; provides information as appropriate and resolves service complaints.
  • Reviews and processes certain residential permits including but not limited to residential re-roof and window, water heater, air conditioning and furnace replacement.
  • Advises and assists homeowners, contractors, developers, engineers, architects, and the public on matters related to permit process, building requirements, status of pending permit applications, and coordinates and distributes permit review correspondence.
  • Reviews application submittal for completeness and accuracy; verifies and processes contractor registration, construction, and surety bonds.
  • Receives residential and commercial building and development permit applications and plans; coordinates with other departments and consultants and follows up on permit review status as necessary; receives, logs, and distributes plans for permit review; inputs plan review information from all departments and consultants into BS&A permit software system.
  • Receives and processes payments related to permits, registration, and inspections.
  • Updates and generates required permit and inspection reports; maintains and retrieves files and documents for all permit areas; assists in digitizing paper files and records as needed.

Position Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are examples of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • A high school diploma is required with at least one (1) to three (3) years of administrative, customer service, or office experience, preferable within a government of the construction trade industry. An equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered.
  • Experience with BS&A software, or other permitting software preferred.
  • Certification through the International Code Council is beneficial but not required.
  • Notary Public or ability to obtain within the first six months of employment and a valid State driver’s license is required.
  • Detail-oriented with a high degree of accuracy along with flexibility to adapt to changing priorities and manage multiple tasks simultaneously.
  • Technological savvy, including the use of computers, computer software, Microsoft Office 365 Suite, and permitting database software.
  • Strong organizational, planning, and time management skills.
  • Ability to maintain confidentiality of all information gathered at workplace and to understand and follow complex oral and written instructions.
  • Ability to respond professionally and respectfully to employees and the public and satisfactorily resolve inquiries and applicable matters.
  • Ability to establish successful working relationships with employees, supervisors, and other departments.

Compensation and Benefits
This is an hourly, non-exempt position. With the full-time schedule of 2080 hours per year, the annual salary range for the position is $51,428- $74,572 (exclusive of overtime). Anticipated hiring salary range: $51,428 to $63,000 annually, exclusive of overtime and DOQ. A comprehensive benefits package includes participation in the Illinois Municipal Retirement Fund, medical insurance, including health, dental, vision, and life insurance. The Village also offers paid vacation, holidays, and sick leave.
 
Selection Process
Candidates should apply online by February 13, 2025, with resume, cover letter, and contact information for three work-related references to the attention of Ann Everhart, MGT Approved Independent Executive Recruiter. Tel: 815-451-4559.

Application Deadline: February 13, 2025
 
 

Posted: 2025-01-16

To apply for this job please visit www.govhrusa.com.