City of Bethel

Consider a career in Bethel Alaska, where you’re steps from the Yukon Delta National Wildlife Refuge’s untouched nature. The scenic landscapes and recreation paradise provide habitat for salmon, bear, caribou, moose, wolves, and muskox. The City is seeking applications from energetic finance professionals interested in joining a leadership team committed to the community they serve.

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Researches, composes and edits grant proposals in order to secure grant funding; ensures proposals are formulated into compelling narratives that comply with the funding interests of grantor agencies.
• Conducts research to support the need for the for proposed grant funding; compiles and analyzes data from various sources; develops effective support materials and appendices; organizes and maintains statistical data required for grant proposals.
• Prepares, edits, and submits effective reports to granting agencies; reviews and formats financial reports and determines if explanatory notes are needed for variance from the approved budget.
• Develops and implements outreach strategies to increase revenue opportunities for the organization through assigned functions and activities.
• Plans, organizes and directs complex administrative, operational, budgetary or other studies with City-wide or major internal operational or funding impact.
• Oversees the monitoring of grant budgets and expenditures; composes and maintains accurate records and files related to the areas assignment; prepares a variety of technical, statistical and narrative reports, correspondence and other written materials.
• Provides purchasing and contracting support to City departments; performs specification, contracting and expediting activities, as well as provides an advisory role for the purchase of contracts for a variety of materials, supplies, equipment, construction, and services; determines cost-effective techniques and data gathering processes; develops purchasing goals, objectives, policies, procedures and work standards; analyzes purchasing alternatives and makes recommendations for disseminating information about products and suppliers
• Represents City on community boards and committees.
• Attends hearings, City Council meetings, and conferences to present recommendations, answer inquiries, and represent the Department.
• Maintains currency of regulations, industry trends, current practices, new developments, applicable laws, and applicable legislation.
• Promotes and supports the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience:
Bachelor’s degree in public or business administration, or a closely related field; AND five (5) years of professional grants administration and contract management experience; OR an equivalent combination of education, training and experience.

Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
• Driver’s License.

Required Knowledge and Skills
Required Knowledge:
• City policies and procedures.
• Administrative principles and practices, including goal setting, program development, implementation and evaluation.
• Principles and practices of grant program research, writing, funding and administration.
• Principles and practices of contract negotiation and administration.
• Principles and practices of public purchasing.
• Data sampling and statistical analysis techniques.
• Principles and practices of project management.
• Budgetary and accounting practices, procedures and terminology.
• Principles and practices of contract administration as it applies to grant funding.
• Applicable laws, codes and regulations.
• Records management principles and practices.
• Principles and techniques of making effective oral presentations.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:
• Planning, organizing and administering comprehensive and varied grants administration and purchasing functions.
• Collecting, analyzing, compiling and interpreting economic, technical and statistical data relating to grant programs.
• Developing and implementing goals, objectives, policies, procedures and work standards.
• Project and program management.
• Performing professional level procurement functions effectively with regard to quality, quantity and price.
• Managing contractors and vendors.
• Interpreting, applying and explaining applicable laws, codes and regulations.
• Maintaining accurate records and files.
• Providing consulting services to supervisors and managers.
• Preparing clear and concise reports, correspondence and other written materials.
• Using initiative and independent judgment within established procedural guidelines.
• Using tact, discretion and prudence in working with those contacted in the course of the work.
• Performing effective oral presentations to large and small groups.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

Work is performed in an office setting.
Travel required to locations throughout the City; exposure to adverse environmental conditions.

Salary Range: $62,483 – $70,699,  annual starting salary range. Placement within the starting range is determined based upon the candidate’s background, education and experience.  annual starting salary range. Placement within the starting range is determined based upon the candidate’s background, education and experience.

Lori Strickler

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