City of Bloomington

This position is responsible for the accurate and timely bi-weekly production of City-wide payroll checks and direct deposits, miscellaneous payrolls, retroactive pay and related administrative functions. Work includes gathering work time and leave records, deduction and deduction change information, new employee and termination records for data entry into the payroll and/or timekeeping systems. Embraces and maintains a working knowledge of computerized payroll and timekeeping systems to better understand and utilize the systems to the fullest capacity. Provides excellent customer service to employees and/or departments when answering questions and inquiries related to employee pay, benefit deductions and related topics. Work is performed in a complex unionized municipal environment of approximately 600 full-time and 500 seasonal employees.

This list may not include all tasks and/or knowledge which may be expected of the employee, nor does it cover all specific duties which may be required. Other duties may be assigned.

Performs data entry into payroll system of pay and benefit information, payroll processing and reporting to ensure accurate and timely payroll including a variety of manual complex computations as it relates to earnings, involuntary and voluntary deductions, Leaves of Absence, Workers’ Compensation, etc. Reviews for accuracy and completeness of received pay/deduction information and troubleshoots to help prevent pay and deduction delays/errors.
Assists with payroll tax returns, including 941 reports, State retirement reports, unemployment tax reports, annual W-2 forms and other complex projects as assigned; ensuring all the above are accurate and processed in a timely manner.
Follows policies and procedures and troubleshoots to ensure that all payments, procedures and reporting are in compliance with City policy, Illinois wage and hour regulations, FLSA, IRS and other state and federal laws.
Manages general application and integration issues in the timekeeping and payroll systems as it relates to the daily rosters of employees and their respective timecards. Assists supervisors and timekeepers across departments in troubleshooting issues with timekeeping and scheduling processes.
Communicates with Payroll & Timekeeping Manager and Information Technology department to research or resolve issues with the Time & Attendance or Payroll systems. Works closely with the Payroll & Timekeeping Manager and Payroll Supervisor to test and coordinate the maintenance of payroll, time and attendance and scheduler systems, including on-going upgrades.
Maintains a working knowledge of the City’s collective bargaining agreements, Employee Handbook, departmental rules and other documents governing employees’ pay and benefits rights provisions in an effort to interpret, update, troubleshoot for the various tasks that affect payroll practices/operations. Assists the payroll team in developing and maintaining new SOPs to improve payroll operations.
Maintains all payroll and personnel file records for the Human Resources Department. Assists with phone coverage as needed.
Provides courteous, flexible and excellent customer service by responding to routine timekeeping and payroll inquiries, making changes to employee information, resolving discrepancies and/or clarifying procedures for employees, supervisors, managers and others, both in person and over the telephone.
Writes, maintains, and supports a variety of reports or queries utilizing appropriate reporting tools.
Required Education/Experience:

Bachelor’s degree in accounting, finance, business administration or a closely related field.
Minimum of 5 years of related, full-time payroll experience. Payroll experience in a municipality or government entity is a plus.
Equivalent combination of education and experience may be accepted.
Certificate or Licenses: None

Physical Requirements/Working Conditions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Work is performed primarily in a standard office environment, frequent interaction with City staff and the general public.

The essential functions of this job require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull objects of light weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to hear and verbally communicate to exchange information.

For more information, contact:

Lindsey Denny

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