Decatur, IL – Grants Specialist – Reporting and Financial Compliance

$61,888 – $68,765

Job Summary

Ready to put your financial expertise to work where it truly matters? The City of Decatur seeks a driven, detail-oriented professional with experience in financial reporting or compliance. As our Grants Specialist – Reporting and Financial Compliance, you’ll take ownership of the reporting, monitoring, and audit functions that keep critical, grant-funded community programs running smoothly and accountably.  In this cross-functional position, your precision and expertise directly protect and maximize the public funding that Decatur residents rely on every day. If you hold yourself to a high standard and want your work to have a real impact beyond the numbers, this is the opportunity for you.

Key Responsibilities

Grant Compliance & Reporting

• Identify, prepare and submit required documents and financial and performance reports for grant submission
• Maintain accurate grant records and ensure compliance with reporting deadlines
• Ensure adherence to all federal, state, and local grant regulations
• Utilize internal and external financial reporting systems to track grant activities

Financial Management & Budget Support

• Assist with budget development and justifications to ensure compliance with granting agency terms
• Manage loan payments, tax payments, insurance payments, lien releases, and related documentation
• Maintain detailed financial records for all grant-funded programs
• Prepare reports and documentation for the Finance Department

Audit & Documentation Support

• Maintain files in compliance with record retention requirements
• Support internal and external audits, including documentation and response coordination
• Prepare lien releases and other required compliance documentation

Collaboration & Program Support

• Work closely with the Grants Manager and departmental staff to support program success
• Assist with grant application documentation and submission processes
• Help develop project timelines and ensure timely completion of deliverables
• Provide cross-functional support within the Grants Division as needed

Qualifications & Preferred Skills

Education & Experience

• Bachelor’s degree in business, accounting, finance, public administration, social services, or a related field
• Minimum of one year of experience in grants administration, accounting, or related field
• Equivalent combinations of education and experience may be considered

Technical Knowledge

• Knowledge of grant accounting, auditing principles and practices related to grants administration
• Understanding of federal, state, and local grant regulations and compliance requirements
• Familiarity with grant systems such as IDIS, ACRES, SAM.gov, or Grants.gov (preferred)
• Knowledge of government budgeting, financial systems, and procurement processes
• Ability to maintain grant budget spreadsheets
• Proficiency in Microsoft 365 applications (Excel, Word, Outlook, SharePoint)

Core Competencies

• Strong analytical and financial reporting skills
• Ability to interpret and apply complex regulations and financial data
• Excellent written and verbal communication skills
• High level of organization with strong attention to detail

Work Style & Interpersonal Skills

• Ability to manage multiple priorities and meet strict deadlines
• Strong collaboration skills and ability to work across departments
• Sound judgment and discretion in handling sensitive financial information
• Commitment to providing high-quality service to internal and external stakeholders

Benefits

The City offers a robust benefits package; including health, dental, vision, and life insurance; relocation and tuition reimbursement programs; generous vacation and sick leave; and 14.5 paid holidays, including two flex days. The City also provides access to a dedicated employee health center.

In addition, the City offers a defined benefit pension plan through the Illinois Municipal Retirement Fund (IMRF), which includes an optional Voluntary Additional Contribution program.

To Apply
This is your opportunity to step into a role with real impact and help shape the future of Decatur with your financial expertise.  We offer a collaborative environment where precision is valued, your contributions are recognized, and the work you do makes a measurable difference.

Don’t wait — apply today and take the next step in a career that combines professional growth with genuine public purpose. Complete an application by clicking on the link below.  Be sure to include all requested information; incomplete applications will be rejected. You may upload a resume to autofill sections of the application.