City of Highland Park

Primary Purpose: Provides administrative and project support for the City’s Business Development activities, including significant interaction with the local business community. Maintains business development data and administers several business development-related programs for the City under the direction of the Business Development Manager.

Supervision Received: Reports to and works under the general guidance and direction of the Business Development Manager.

Normal workday operations are flexible with a 24 hour work week Monday through Friday between 8am and 5pm.

Essential Duties and Responsibilities:

Maintains economic development content, including databases for available space, business openings and closings, and economic development-related web pages.

Administers, prepares, and processes the Business registration Program, Outdoor Temporary Use Permit Program, and Vacant Ground Floor Storefront Window Display Program. Administers the annual Beautification Awards and Business Recognition Award Program.

Preparation and coordination of City communications to the business community via mass email, the Bi-Weekly Economic Development Newsletter, and social networking under the oversight of the Business Development Manager.

Provides general administrative assistance in the Business Development Division; processes purchase requisitions and invoicing as well as answering telephone calls and emails, working with business owners, property owners, commercial real estate professionals, and new business prospects as needed, filing, faxing, copying, and preparing correspondence and mass mailings, and, conducting research as needed.

Assist with the preparation of Business & Economic Development Advisory Group (BEDAG) meetings and Business Development related events, including but not limited to the Mayor’s Breakfast. Draft meeting minutes.

Performs other related job duties or responsibilities as requested or required, whether or not specifically mentioned in this job description

Required Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education: Education or experience equivalent to a bachelor’s degree in business, marketing, public relations, or related field.

Experience: Two years of business or marketing experience is preferred.

Required Knowledge, Skills, and Proficiencies: Thorough knowledge of business English, grammar, punctuation, and arithmetic; the principles and methods of office management and standard office procedures, systems, and equipment. Proficiency in Microsoft Office, Constant Contact, Adobe Professional, InDesign, and other software programs. Working skill in exercising good judgment, maintaining confidentiality, and making responsible decisions in accordance with established policies and procedures. Ability to manage a variety of tasks simultaneously; prioritizing, organizing, and performing work independently; exceptional skill in operating a personal computer with the software and programs necessary to perform the work of the department; planning and maintaining complex office and record-keeping sequences and systems; communicating effectively orally and in writing; composing and preparing correspondence.

Starting Salary: $21.84 – $27.30 Hourly DOQ
IMRF Pension Eligible Position

For more information, contact:

Nicholas Barnes

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