• Full Time
  • Litchfield, IL
  • November 15, 2024

City of Litchfield

Job Title: Finance & Benefits Manager

Location: City of Litchfield

Position Type: Full-Time

Department: Finance

Salary Range: $75,000 – $90,000 annually (DOQ)

Position Overview: The City of Litchfield is seeking a highly organized and detail-oriented Finance & Benefits Manager to join our team. This key position will be responsible for overseeing all City financial functions, employee benefit coordination, and City insurance management.

Key Responsibilities:

1. Financial Responsibilities:
Assist with preparation for the annual audit.
Manage the budget process and monitor the budget.
Prepare monthly and quarterly financial reports.
Transfer funds and manage Accounts Receivable.
Oversee Accounts Payable.
Serve as treasurer for the City, as well as the Police and Fire Pension Boards.
Prepare the Annual Treasurer Report for publication.
Responsible for financial documents, banking, and signing financial documents.
Annual levy for City of Litchfield and Litchfield Ambulance Special Service Area.

2. Payroll Management:
Process and administer payroll for City employees, ensuring accuracy and compliance with all relevant laws and regulations.
Prepare and review payroll reports, address discrepancies, and make necessary adjustments.
Maintain payroll records and respond to employee inquiries regarding paychecks, deductions, and tax withholdings.

3. Supervision:
Supervise and support the personnel in the Finance/City Clerk’s Office, including conducting performance evaluations and providing training as needed, addressing issues, and ensuring compliance with City policies.
Oversee utility billing, utility collections, accounts payable, and bank reconciliation.

4. Workers’ Compensation Management:
Administer the City’s workers’ compensation program, including filing claims, tracking and reporting incidents, and coordinating with insurance providers.
Maintain records of injuries and claims and ensure compliance with state and federal regulations.
Provide support to employees regarding workers’ compensation benefits and return-to-work processes.

5. Employee Benefits and Pension Administration:
Assist in the recruitment and hiring of new staff members.
Create and administer an onboarding process for new staff members.
Oversee the administration of employee benefits programs, including health insurance, retirement plans, and other benefits.
Manage employee enrollments, changes, and terminations in benefit programs.
Provide information and assistance to employees regarding benefit options and eligibility.

6. City Insurance Management:
Administer and manage the City’s insurance policies, including general liability, property, and other coverage areas.
Coordinate with insurance providers to ensure adequate coverage and manage claims processes.
Review and update insurance policies as needed to align with City requirements and risk management strategies.

7. General Support:
Serve as FOIA officer.
Maintain accurate and up-to-date records for all support functions.
Assist with other administrative duties and special projects as assigned by the City Administrator.

Preferred Qualifications:

Bachelor’s degree in Business Administration, Accounting, or a related field.
Minimum of 5 years of experience in a financial executive position, preferably in a municipal setting.
Strong knowledge of payroll systems, employee benefits, workers’ compensation, insurance management, audit preparation, and municipal finance regulations.
Excellent organizational skills with a keen attention to detail.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with financial, payroll and HR software.
Strong interpersonal and communication skills, with the ability to interact effectively with employees and citizens at all levels.

Additional Information:

The City of Litchfield is an equal opportunity employer and values diversity in the workplace.
This position may require occasional evening  work as needed.

Application Process: Interested candidates should submit a resume and cover letter outlining their qualifications and experience to cityadmin@cityoflitchfieldil.com by November 15, 2024 or until the position is filled.

For additional information about the position or the application process, please contact us at 217-324-8151 or cityadmin@cityoflitchfieldil.com.

For more information, contact:

Breann Vazquez
cityadmin@cityoflitchfieldil.com
217-324-8151

To apply for this job email your details to cityadmin@cityoflitchfieldil.com