City of McHenry

The Administrative Analyst provides administrative and analytical support to the Public Works Department, including the Director and department Superintendents.

Job Duties:

  • Composes, compiles and edits a variety of correspondence, forms, reports and other material.
  • Assists in the preparation of contract documents.
  • Helps coordinate the department’s project bidding process including notification to bid, intent to bid, and contract execution.
  • Oversees department record management duties and maintains paper and electronic files.
  • Coordinates the Public Works webpage revisions to maintain accuracy of information, including managing and updating Bid/RFP/RFQ section.
  • Acts as liaison between City departments to provide a central point of communication.
  • Prepares analytical and statistical reports on operations and activities of the department.
  • Assist in preparing budgets and compiling clear and concise reports.
  • Answers phones and greets residents at the counter; writes and distributes service requests when necessary.
  • Processing of Utility/Right-of-Way Permits and maintenance of records.
  • Public notifications for maintenance and construction projects.
  • Perform general offices duties such as distributing mail, ordering office supplies and scheduling appointments.

Qualifications:

Minimum Qualifications:

  • Associate’s degree
  • 3 years of progressively responsible administrative experience, preferably in municipal government.
  • Must be proficient with Microsoft Office applications.
  • Any equivalent combination or previous and/or on-the-job training and experience which provides the knowledge, skills and abilities listed below.

Knowledge:

  • Proficient knowledge of all Microsoft Office applications.
  • Working knowledge of Municipal Government and Public Works Department functions.
  • Understanding of basic budgetary and contract administration policies and procedures.
  • Familiar with the project Bidding/RFP/RFQ process.
  • Knowledge of construction and engineering industries and project billing.
  • Advanced knowledge of office operations, functions, principles, practices, programs, policies, procedure and terminology used in the department.

Skills and Abilities:

  • Ability to provide a high level of customer service to the public and City staff over the telephone and in person.
  • Strong conflict resolution skills when dealing with difficult residents over the phone and in person.
  • Strong ability to communicate clearly and can concisely, both orally and in writing.
  • Ability to learn and apply new skills need in order to promote efficient completion of duties.
  • Ability to coordinate and work effectively with a variety of individuals and groups.

For for full posting visit: https://www.governmentjobs.com/careers/mchenry

The City of McHenry is an equal opportunity employer.

To apply for this job please visit www.governmentjobs.com.