Administrative Assistant

Under the direction of the Director of Economic & Community Development, this position performs routine clerical work, assist department staff where directed, types reports, purchase requisitions, correspondence, greets the public, answers and takes telephone messages.

Specific assignment will include some or all of the following:
Operate various types of office equipment in a proper manner;
Perform routine typing and follow prescribed procedures and format;
Type simple correspondence, records, reports, charts, stencils, etc.;
Maintaining files and records of department’s work activities;
Answer and take telephone messages in a polite and respectful manner;
Provides a variety of general information to the public regarding the functions of the Economic and Community Development department;
Prepares monthly reports of work activities;
Keeps an accurate file of all incoming and outgoing correspondence;
Follow written and oral instructions.
Requires High School Diploma or GED;
Requires ability to operate data entry devices to record source material into a computer;
Requires ability to type at least 40 – 50 wpm;
Requires ability to operate various types of office equipment.
Strong computer skills, including the ability to utilize typical office software and equipment for word processing, spreadsheets, and presentations (Microsoft Office), networked files, ability to use internet for research, access to data bases and related information.
Strong communications skills, both written and verbal; ability to make presentations on technical issues that are understandable by the audience; ability to communicate with staff, City officials and the public; ability to prepare correspondence, reports and memoranda containing both technical and non- technical information.
Ability to establish and maintain effective working relationships with a diverse group of individuals and staff throughout the City organization and the community.
Ability to work independently without close supervision and work in a collaborative manner to accomplish the mission of the department.
Ability to read, understand and interpret manuals, laws, ordinances, policies and procedures, statutes, codes, rules and regulations, contracts, and similar documents.
Strong customer service skills, both with internal customers as well as external customers.
Ability to work in a team-oriented environment that encourages participatory management.

For more information, contact:

Elizabeth Black

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