City of Sycamore

CITY OF SYCAMORE

JOB DESCRIPTION

TITLE:                                 Account Clerk

DEPARTMENT:                 Finance Department

SUPERVISED BY:              Finance Director

FLSA STATUS:                   Non-Exempt; represented by AFSCME Local 3957

 

JOB SUMMARY:

The Account Clerk is responsible for the accounts receivable, clerical duties of the Finance Department and performs related duties as required. The starting pay for this position is $49,971.85. This position has a 20-mile residency requirement as outlined in the AFSCME Local 3957 collective bargaining agreement.

 

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary Responsibilities for Accounts Receivable functions including:

·         Maintenance of all Accounts Receivable files.

·         Process payments.

·         Prepare and make bank deposits.

·         Prepare and distribute monthly utility bills.

·         Enforce policy to maintain past due/delinquent vendors and/or accounts.

·         Process City’s various tax payments.

·         Assist internal and external inquiries.

·         Assist in collecting information for the annual financial audit.

·         Completes daily/ weekly/ monthly tasks assigned by supervisor.

 

Support to Accounts Payable functions including:

·         Maintenance of all Accounts Payable files.

·         Set-up and maintenance of the database(s) of vendors.

·         Process and distribute invoices to appropriate departments.

·         Research vendor inquiries and discrepancies.

·         Completes daily/ weekly/ monthly tasks assigned by supervisor.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

·         Great attention to detail and organization

·         Understand and follow simple oral and written directions.

·         Work a 40-hour workweek with occasional overtime.

·         Knowledge of basic accounting procedures and terminology.

·         General knowledge of office equipment including the personal computer, copy machine, calculator, and FAX machine.

·         Work independently, creatively and show initiative.

·         Work in a fast paced/high volume environment with interruptions.

·         Communicate clearly and concisely, both orally and in writing.

·         Manage delinquent accounts with professionalism.

·         Maintain confidentiality.

·         Strong dedication to both internal and external customer service.

·         Establish and maintain cooperative working relationships with supervisors, coworkers, vendors, and public.

·         Good organizational and time management skills.

 

MINIMUM QUALIFICATIONS REQUIRED:

The ideal candidate will have an Associate’s degree or two years of college coursework and two years of previous experience in a related role, or an equivalent combination of education and experience sufficient to perform the essential duties of the position.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to type on a keyboard, talk to fellow employees and communicate clearly on the telephone. The employee is occasionally required to stand, walk; reach with hands and arms to stoop, kneel crouch or crawl. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Persons with mental or physical disabilities as defined by the Americans with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such people may not be eligible for this position.

 

ADDITIONAL INFORMATION:

Travel Required:

As needed. Up to 10%.

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This position may require the ability to work outside of normal business hours including evenings and weekends as necessary.

To apply for this job email your details to vstjames@cityofsycamore.com