City of Sycamore

City of Sycamore



TITLE:                         Human Resources (HR) Coordinator

DEPARTMENT:          Human Resources

SUPERVISED BY:       Human Resources Manager

FLSA STATUS:            Non-Exempt, Non-Union



The Human Resources Coordinator performs a variety of confidential, administrative, and clerical tasks to support the overall operations of the Human Resources Department. Prepares correspondence, reports, and other documentation, maintains departmental records and files, assists with benefits administration and payroll, coordinates hiring activities, enters and processes financial data, and responds to departmental inquiries. The Human Resources Coordinator will require the ability to work under minimal supervision, perform independent research, and have strong problem-solving skills.



The position of Human Resources Coordinator is assigned to the Human Resources Department and works under the direct supervision of the Human Resources Manager. The Human Resources Coordinator is a full-time, non-exempt position and works a minimum of 40 hours per week. This position routinely handles highly sensitive and/or confidential information and will have extensive contact with internal staff members, outside agencies, vendors, and the public. Starting salary is $50,000 with excellent benefits. This position has a 30-mile residency requirement.



Essential functions include, but are not limited to:

  • Coordinates meetings, events, and activities as directed by the HR Manager.
  • Performs customer service functions by answering employee requests and questions.
  • Assists with handling explanation and coordination of employee benefits to new hires and coordination of insurance and other fringe benefits with all employees.
  • Enters information into various departmental systems including financial and benefits management.
  • Assists with position management including set-up, entry, and updates in the HR module of the enterprise system.
  • Coordinates pre-employment background checks, physicals, and drugs tests.
  • Prepares new employee files.
  • Supports the recruitment and hiring process by organizing the interview process, preparing application packets, scheduling appointments, completing background and reference checks, maintaining records and information, and following up with applicants through various stages of the hiring process.
  • Assists with and/or prepares correspondence as requested.
  • Completes I-9 forms, verifies I-9 documentation, and maintains I-9 files.
  • Performs routine filing, scanning, and archiving of records to ensure record retention compliance.
  • This role will alternate responsibilities for completing payroll.
  • Assist in research and preparation of union negotiation proposals.
  • Assists in the maintenance of the Human Resources Website page.
  • Posts agendas and meeting notices on the City’s Website as needed.
  • Completes special projects and other duties as assigned.



  • Effective communication, oral and written.
  • Ability to retain confidentiality of City employment, personnel, and financial matters.
  • Ability to operate a variety of office machines and equipment.
  • Proficiency in Microsoft Office Suite applications and other programs commonly used in municipal/local government.
  • Strong interpersonal skills.
  • Strong teamwork and collaborative skills.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
  • Good organizational and time management skills


  • High school diploma or equivalent required.
  • Supplemental course work or training in secretarial skills, office management, and/or human resources is desirable.
  • Valid driver’s license required.
  • Minimum of five years of administrative/secretarial experience required.
  • Prior work experience in human resources (preferably in benefits administration, workers compensation, insurance, payroll and/or recruitment) required.
  • Working knowledge of MS Office (Word, Excel, Access, and PowerPoint) and Adobe Acrobat Pro required.
  • Previous experience or the ability to gain proficiency with enterprise system and departmental systems required.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to type on a keyboard, talk to fellow employees and communicate clearly on the telephone. The employee is occasionally required to stand, walk; reach with hands and arms to stoop, kneel crouch or crawl. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Persons with mental or physical disabilities as defined by the Americans with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations.  If the accommodation cannot be made because it would cause the employer undue hardship, such people may not be eligible for this position.

Travel Required

As needed. Up to 10%.

Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.


  • This position may require the ability to work outside of normal business hours including evenings and weekends as necessary.

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