Wheaton, IL – Executive Secretary

DuPage Public Safety Communications (DU-COMM) located in DuPage County Illinois, seeks a highly qualified and motivated person to fill the open position of Executive Secretary.

DU-COMM is a large consolidated public safety communications center in Illinois and currently serves forty-four (44) member agencies and over 850,000 residents in DuPage and neighboring counties. DU-COMM receives requests for Police, Fire, and EMS via 9-1-1 and non-emergency lines. DU-COMM processes almost 1 million phone calls each year and over 700,700 calls for service. Municipalities and fire districts work together to provide a high level of service to their citizens in public safety communications. DU-COMM has a staff of 118 and employs 87 full-time 9-1-1 Telecommunicators. The FYE2024 budget is $20.4 million.

The primary responsibility of the Executive Secretary is to perform clerical-based work and assist in maintaining agency records. Essential functions include, but not limited to prepare meeting agendas, packets, and minutes for distribution; proof, format, and publish agency policies; prepare agency rooms for meetings; process Freedom of Information (FOIA) requests and internal records requests; photocopy projects; and paperwork/records compliance.

Additionally, a successful candidate must be able to communicate professionally via phone and email with
DU-COMM staff and member agencies.

Candidates should possess strong proofreading, problem solving, and communication skills, as well as the ability to work one-on-one and in a group environment. Candidates must have experience with Microsoft Office and a minimum of two (2) years’ experience in office management, or executive secretarial duties.

Knowledge of public meetings (Open Meetings Act and Roberts Rules of Order), municipal or public safety environment, and some finance responsibilities desirable. Candidates should also possess knowledge of proper usage, spelling, punctuation, and grammar.

See Executive Secretary job description for minimum and preferred qualifications.

Benefits:
• Starting salary: $71,000 +/-, DOQ
• Paid time off (PTO) of 208 hours each year
• Group health insurance: HMO 15% employee contribution with PPO options available
• $40,000 group life insurance
• IMRF pension

How to Apply:
Submit résumé, cover letter, and a DU-COMM application, via email, to: HR@ducomm.org, or in person. Applications are available at www.ducomm.org, or at 420 N. County Farm Road, Wheaton, IL 60187 and will be accepted until November 17, 2023, or until the position is filled. Resumes alone will not be accepted. All items (resume, cover letter, completed application) must be submitted to be considered for the position.

For more information, contact:

Angela Athitakis
HR@ducomm.org