Lake County, IL – Payroll Manager

• Supervise and coordinate activities of payroll staff. 
• Ensure that biweekly payroll, off-cycle payroll, and off-cycle payments are processed accurately, in compliance with regulations, and in a timely manner. 
• Responsible for Federal and State bi-weekly tax payment filings.
• Records and balances payroll withholding taxes, reporting, reconciliation and tax payments.
• Responsible for and filing of Federal and State quarterly and annual tax reports.
• Oversee the preparation of payroll-related documents.
• Oversee compliance with statutory reporting and filing requirements.
• Responsible for the submittal of wage reports, auditing and reconciliation of payroll files, and problem resolution associated with the IMRF pension.
• Compile data from payroll sources.
• Prepare relevant weekly, monthly, quarterly and year-end reports.
• Manage Collective Bargaining Agreement rules.
• Monitor the accurate processing of elected officials, staff appointments, transfers, promotions and terminations.
• Oversee all employee earning, deductions, tax forms, special pays, taxable adjustments, garnishments, state stipends, allowances and imputed values are applied and processed correctly. 
• Prepare and review payroll account reconciliations.  
• Prepare reports and financial statements.
• Responsible for compliance and calculation of Military Pay differentials.
• Respond to inquiries and requests related to audits.
• Maintain accurate account balances.
• Oversee all year-end and fiscal year payouts for compensatory time and holidays are paid out correctly.
• Responsible for W2 processing and distribution.
• Ensure the accuracy of all new year deduction rates and tax tables are updated in appropriate systems.
• Review and improve payroll policies and procedures to increase efficiency and accuracy.
• Oversee the maintenance of current employee data systems, serve as project manager for payroll system updates, partner with IT to complete        testing for system enhancements.
• Ensure all payroll information and records are maintained in accordance with statutory requirements.
• Oversee all internal and external audits related to payroll.
• Interpret new legislation impacting payroll.
• Manage and resolve issues relating to payroll production.
• Monitor Payroll team performance and train new staff.
• Communicate with department liaisons as needed to share timelines, deadlines and process changes related to payroll.
• Other duties as assigned.

• Knowledge of federal, state and local laws, regulations and court decisions applicable to Payroll. 
• Knowledge of and the ability to apply research methods and data analysis techniques.
• Skill in change management, problem-solving and conflict resolution.
• Ability to exercise discretion and confidentially handle information, records and issues.
• Ability to successfully use County-specific technology and general office software.
• Ability to communicate clearly, logically, and persuasively both verbally and in writing; ability to prepare clear, concise, and comprehensive reports, correspondence and documents.
• Ability to establish and maintain effective working relationships with managers organization and staff, representatives of other governmental agencies, the public and others encountered in the course of work.
• Ability to collaborate with diverse groups of people, including constituencies which may have been underrepresented, facilitate inclusive participation in programs and activities; communicate cross-culturally.
• Knowledge of and ability to relate well to a wide range of individuals and influence their actions to be able to teach and or lead them to solutions when appropriate.
• Strong math and analytical skills.

• Bachelor’s degree from an accredited college or university in business administration, accounting, finance, human resources or a related field;
• Five (5) years of progressively responsible experience in payroll processing, preferably within the public sector;
• Or any combination of education and experience that provides the candidates possesses the knowledge, skills and abilities to perform the duties prescribed to the position (above).   
  Certified Payroll Professional designation preferred.
• Experience with IMRF pension preferred.
• Knowledge of accounting principles and practices.
• Managerial or supervisory experience preferred.
• Experience working in Workday or Oracle preferred.
• Experience implementing a new ERP is a plus

Posted: 2025-01-15