Park District of La Grange

Job Title:               HR & Administrative Assistant
Classification:       Part-time, Non-Exempt
Department:          Administration & Finance Department
Hourly:                     $22-$24 DOQ

SUMMARY

The HR & Administrative Assistant is responsible performing clerical, record management, and administrative duties to support the Executive Director and Director of Finance; assists with human resource duties including confidential work related to employee recruitment, timekeeping, selection, discipline, and related areas; and assists with front office, customer service, and program registration operations.

SUPERVISOR

This position reports to the Executive Director and Director of Finance.

ESSENTIAL FUNCTIONS

  • Perform all HR and administrative duties for the Executive Director and the Director of Finance.
  • Maintain high level of confidentiality, accuracy, and efficiency.
  • Ability to utilize resources to manage HR compliance.
  • Serves as the district lead for Paycom Platform.
  • Assist with new hire paperwork processing and personnel file management.
  • Contact new hires for missing documentation and ensure collection of missing items.
  • Provides support with the PATH program.
  • Manages staff training and certification records.
  • Track employee hours, FTE and benefit monitoring.
  • Serve as the official recorder of minutes at board meetings and draft accurate meeting minutes.
  • Post agendas and minutes according to the Illinois Park District Code.
  • Coordinate monthly Park Board packets and arrange delivery to the Commissioners.
  • Coordinate all legal postings.
  • Coordinate the retention and storage of records and documents of the District.
  • Assist with the coordination of Commissioner election preparation.
  • Acts as the backup FOIA officer.
  • Office equipment agreement management.
  • Manage district subscriptions, as well as purchases offices supplies.
  • Ability to cross train with other departments as necessary.
  • Other duties as assigned.
    SECONDARY FUNCTIONS
  • Assist with special events as needed.
  • Assist other staff members as needed.
  • Review website as needed.PHYSICAL DEMANDS, ENVIRONMENTAL REQUIREMENTS AND PROTECTIVE GEAR/CLOTHING
  • General work area is indoors, in smoke-free environment, with controlled temperatures and fluorescent lighting.
  • Perform tasks that require walking, bending, stooping, standing, kneeling, climbing, and reaching and sitting.
  • Performs lifting tasks up to 25 pounds.

REQUIRED COMPETENCIES

  • Ability to maintain positive and effective working relationships with fellow workers, patrons, and the general public.
  • Ability to multi-task.
  • Excellent customer service skills.
  • Ability to communicate effectively.
  • Ability to follow through on projects from beginning to end without immediate supervision.
  • Capacity to solve problems and make project-related decisions.

QUALIFICATIONS

High school diploma or G.E.D supplemented by studies in business office administration. Minimum three years administrative experience with a minimum of one HR experience preferred. Candidate must have First Aid/CPR certification or ability to obtain within three months (employer provided). A valid Illinois Driver’s license is required.

REQUIRED KNOWLEDGE

  • Ability to utilize computers with proficiencies in word processing and spreadsheet applications.
  • Ability to quickly learn Paycom, Rectrac & Incode.

HOURS

The Business Services Coordinator is a non-exempt position that works an average of 25-28 hours per week. Scheduled work hours are based on board meeting deadlines and schedules are flexible when night or weekend shifts are required. Regular Board Meetings are the second* Monday of each month and attendance is required.

*Some meetings may fall on the third or fourth Monday of the month.

This job description is intended to describe the general content of and requirement for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements, and additional duties may be assigned at any time.

To apply for this job please visit www.paycomonline.net.