Administrative Assistant I – Community & Economic Development Department

Lincolnshire, IL (population 7,900) The Village of Lincolnshire seeks an organized, customer-focused, and detail-oriented Administrative Assistant to join its Community & Economic Development Department (CED). In this role, you’ll support projects and initiatives that help shape the Village’s future. If you enjoy helping people, keeping projects on track, and working with a wide variety of stakeholders, you’ll find meaningful work here every day.

No two days are the same. You’ll work alongside a small, collaborative team supporting a wide variety of community development activities. The department values continuous improvement, practical problem-solving, and outstanding customer service, and your work will have a visible impact on the community.

The ideal candidate enjoys working with people, solving problems, and keeping projects organized. They communicate effectively, build positive relationships with a wide range of stakeholders, exercise sound judgment and initiative, and thrive in a fast-paced, service-oriented environment. Success in this role requires strong organizational skills, attention to detail, adaptability, and a willingness to cross-train across departmental functions.

Key Responsibilities:

• Reports directly to the Assistant Village Manager/Community & Economic Development Director.
• Serves as a point of contact for residents, contractors, businesses, and development professionals, providing exceptional customer service and responding to inquiries in person, by phone, and electronically.
• Coordinates the day-to-day Building Division operations, including permit intake, plan review, permit processing, inspection scheduling, and certificate of occupancy issuance.
• Coordinates project reviews and permit processing with Village staff, the Village Engineer, third-party consultants, local fire protection districts, and other partner agencies.
• Maintains permit, inspection, licensing, and development records while ensuring accurate, organized information within the Village’s software systems.
• Prepares meeting agendas, packets, minutes, and supporting materials for advisory boards and commissions.
• Processes invoices, prepares reports, assists with departmental correspondence, processes Freedom of Information Act (FOIA) requests, and performs other duties as assigned.
• Supports special projects related to planning, zoning, economic development, community development, and other Village initiatives.

Qualifications and Conditions:

• High school diploma or equivalent and at least two years of related administrative experience, or an equivalent combination of education and experience.
• Municipal government experience is considered an asset.
• Familiarity with building permitting, planning, zoning, construction, or development processes is preferred.
• Excellent customer service, organizational, and interpersonal skills.
• Strong written and verbal communication skills, including preparing correspondence, reports, and meeting minutes.
• Ability to manage multiple priorities while maintaining accuracy, attention to detail, and confidentiality.
• Ability to exercise sound judgment, work independently, and collaborate effectively.
• International Code Council (ICC) Permit Technician Certification, or the ability to obtain it within 18 months.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
• Experience with enterprise resource planning (ERP) software, particularly BS&A, is a plus.
• Successful candidate must pass a background check, credit check, and drug screen.

Salary, Benefits, and Work Hours: The salary range for this position is $58,800 – $79,900. Starting salary will be commensurate with educational and professional experience. The Village offers a competitive benefits package including paid time off; medical, dental, vision, and life insurance; and membership in the Illinois Municipal Retirement Fund (IMRF). Residency is not required. This is a full-time, non-exempt position. Business hours are 8 a.m. – 4:30 p.m., Monday through Friday.

Why Choose the Village of Lincolnshire?
 A Community You’ll Be Proud to Serve and Make a Difference in

Lincolnshire is a highly regarded community known for outstanding public services, exceptional schools, beautiful neighborhoods, and an invested business community. Every employee helps maintain the high standards and exceptional quality of life residents and businesses expect. Public service offers the opportunity to see the direct impact of your work. Whether you’re protecting public safety, maintaining infrastructure, supporting planning and development, assisting residents, or providing essential administrative support, your work helps keep Lincolnshire safe, welcoming, and thriving.

Small Team. Big Opportunities.

As a smaller organization, we rely on collaboration. Employees work across departments, share ideas, and solve challenges together. You’ll broaden your experience, build relationships throughout the organization, and make meaningful contributions that have a visible impact on the Village and your career.

Join a Team That Invests in People

We believe exceptional public service starts with exceptional people. We foster a workplace built on trust, open communication, respect, and continuous improvement. We encourage new ideas, recognize accomplishments, and invest in professional growth through diverse projects, cross-functional collaboration, training, meaningful responsibilities, and opportunities for career advancement.

The Lincolnshire Way

Everything we do is guided by The Lincolnshire Way: our shared commitment to integrity, teamwork, professionalism, compassion, innovation, belonging, and exceptional public service. We seek employees who are self-motivated, collaborative, accountable, and committed to doing the right thing. These values shape how we serve our community, support one another, and solve challenges together every day.

Agency Contact: Submit a completed employment application, cover letter, resume, and three professional references to Leslie Cole, Village of Lincolnshire, 1 Olde Half Day Road, Lincolnshire, IL 60069, or lcole@lincolnshireil.gov.

Deadline: Applications will be reviewed as they are received and accepted until the position is filled. Interested candidates are encouraged to apply early.

The Village of Lincolnshire is an equal opportunity employer.

For more information, contact:

Leslie Cole
lcole@lincolnshireil.gov
8479132336