Village of Machesney Park, Illinois

Opportunity at a Glance
Are you passionate about making a difference in your community? Do you thrive in a dynamic environment where no two days are the same? The Village of Machesney Park is seeking a dedicated, organized, and detail-oriented Deputy Clerk to join our team and play a vital role in supporting our mission to serve and enhance the lives of residents while fostering the growth of businesses.

As a Deputy Clerk, you’ll be at the heart of our operations, providing essential administrative and clerical support to various departments. From answering inquiries and preparing documents to coordinating special events and supporting the Mayor’s office, you’ll have the chance to make a meaningful impact every day. Come join our team!

Position
This full-time, non-exempt position performs a variety of duties: including answering phones, handling inquiries, preparing correspondence and filings, processing accounts payable, issuing permits and licenses, assisting with grant administration, attending public meetings, transcribing meeting minutes, coordinating events, and supporting the Mayor’s office. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

Additionally, the selected candidate will have the unique opportunity to temporarily fulfill the responsibilities of Village Clerk. This includes attending bi-monthly evening Village Board and Committee Meetings, coordinating the compilation and posting of public meeting agendas, transcribing public meeting minutes, and processing FOIA requests. Upon the election of a Village Clerk, the Deputy Clerk will seamlessly transition to a support role for these duties.

To view the complete job description, please click here.

Qualifications
The successful candidate must have graduated from high school plus an additional 2 years of technical training and/or an Associate’s Degree with bookkeeping or accounting coursework, plus at least 2 years of experience in an office environment, preferably in a municipal setting; or any equivalent combination of training and experience. Necessary special requirements include a Notary Public License (which may be acquired after hire), the ability to pass a criminal background check, physical and drug screen, and bondable.

Compensation and Benefits
The hiring salary range is $50,000-$60,000. Starting pay rate is dependent upon qualifications and experience. The Village of Machesney Park has a competitive benefit package which includes health, dental, vision, and life insurance, paid holidays, paid vacation, sick leave, and a retirement plan through the Illinois Municipal Retirement Fund (IMRF).

How to Apply
To apply, please visit https://machesneypark.org/careers and complete the Village’s Employment Application. No phone calls, please. The position will remain open until filled.

Village Background
Nestled along the Rock River in north central Illinois, the Village of Machesney Park (pop. 22,950) is a vibrant and dynamic community. As the third largest municipality in the Rockford metropolitan area, Machesney Park’s strategic location at the convergence of various state highways and Interstate 90 has propelled our community into a period of remarkable retail and industrial expansion over the past decade.

The Village of Machesney Park is committed to delivering unparalleled municipal service, striving to ensure the safety and maintenance of public facilities and infrastructure for the benefit of residents and businesses alike—all without imposing local property taxes.

 

The Village of Machesney Park is an equal opportunity employer.

To apply for this job email your details to dylanm@machesneypark.org


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