Village of Plainfield

Records Technician – Police Department

The Plainfield Police Department is currently seeking to fill a full-time position in the Records
Department. All interested candidates should submit a current application to the Human
Resources Department. Applications can be obtained online at or at
the reception desk at Village Hall. This position will remain open until filled. Interviews will be
conducted as qualified applications are received.

Position Purpose
The purpose of this position is to provide all general Police Records functions, and responsible
for some programs with high visibility, by performing assigned duties and tasks. Prepares, screens,
routes, files, and distributes law enforcement and public safety reports and records by
performing the following duties.

Duties and Tasks
The following major duties and related tasks have been identified by the Department’s
Command Staff as being essential to the proper and effective performance of the job. Persons
working in this position should be expected to perform all of the following duties and
No direct supervision of other employees; No budgetary responsibilities.

Principal Duties and Responsibilities
1. Enters, codes, and retrieves a variety of information from various computer systems,
according to appropriate procedures.
2. Searches and retrieves information from files, computer records, and other documents
in response to specific requests.
3. Releases information and documents in accordance with the Freedom of Information
Act and other applicable laws and procedures.
4. Sorts, reviews, and screens police reports for completeness and accuracy before
forwarding to attorney, defendants, victims, and other government agencies.
5. Maintains logs and other records controls to assure tracking of case files.
6. Categorizes statistics according to a variety of guidelines and criteria.
7. Answers phone calls for department and responds to a variety of requests for
information concerning records and department functions and policies.
8. Provides direct customer service to the public at the service window or telephone by
staffing the service window according to scheduled hours.
9. Receives payments of fines and fees from the public, receipts those payments, and
transfers the payments to the Village Management Services Department.
10. Assist with fingerprinting individuals as needed, utilizing the paper fingerprint cards.
11. Researches, collects, analyzes, evaluates and compiles data from a variety of sources
to discover patterns, trends, and changes in criminal activity.
12. Generates various reports on crime trends and patterns while utilizing various software
and databases to analyze and interpret crime data.

The position involves regularly scheduled hours, normally Monday through Friday. In addition,
hours may be extended in the event of emergency, disaster, employee shortage, workload, or

Skills, Knowledge and Abilities
Requires skills in organization, scheduling, and written and verbal communication. This involves
use of computer hardware and software; knowledge of Department policies and procedures;
ability to plan, organize, develop, and supervise specific work orders or installation of
equipment. Requires ability to prepare and maintain accurate reports and records of assigned
section activity and equipment.

Work Characteristics
1. Work with other people and organizations, responding to requests for service or
2. Provide information to supervisors or coworkers by telephone, in writing, via e-mail, or in
person; maintain confidentiality when applicable.
3. Obtain information from all relevant sources on the conditions and problems
associated with records processing.
4. Analyze information and evaluate results to choose a best solution and resolve issues,
adapting to changes in the work environment.
5. Balance team and individual responsibilities; objectively and openly participate in
feedback; positively contributes to group commitment to goals and objectives.

Physical Demands/Essential Functions
1. Have hearing correctable to levels below 35 dB and in the 500-3,000Hz frequency
range; and sight correctable to 20-20.
2. Walk, stand or sit for long periods of time.
3. Operate required equipment with necessary finger dexterity.
4. Read, comprehend, and speak English and be able to demonstrate twelfth grade
reading skills.
5. Use a computer and all applicable software programs.
6. Use logic and reasoning to identify the strengths and weaknesses of alternative
solutions, conclusions or approaches to a problem.
7. Prioritize competing demands and deal with the unexpected; Complete tasks on time
or notify appropriate person of an alternate plan.

Minimum Education, Experience and Certification Requirements
Two-year certificate from college or technical school, or equivalent related experience;
Knowledge of database and/or records management software and proficient with Microsoft
Office software; Valid Illinois Driver’s License; and should possess or be able to obtain LEADS
(Law Enforcement Agencies Data Systems) certification within the first 3 months of employment.

The pay range for this non-exempt hourly position is $23.27-$31.41 with the starting rate
dependent on qualifications, but in most cases is no higher than the midpoint of the range.
Full range of benefits offered including IMRF pension benefits.

How to Apply
Email your application and resume along with a cover letter to:
Hard copies may be dropped off or mailed to:
Village Hall
24401 W. Lockport Street
Plainfield, IL 60544.

The above statements are intended to describe the general nature and level of work being
performed by the person assigned to this position. They are not intended to be an exhaustive list
of all responsibilities, duties and skills required. This job description is subject to change by the
employer as the needs of the employer or the position outlined herein change.

The Village of Plainfield is an Equal Opportunity Employer and encourages

For more information, contact:

Mary Harris

To apply for this job email your details to