Village of Schaumburg

Village of Schaumburg

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Administrative Clerk (Engineering & Public Works) part-time with an online application deadline of 09/25/2022.

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING SALARY RANGE: $18.03 – $20.22 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $18.03 – $26.80. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position performs a wide range of general office duties to include, but not limited to typing, copying, faxing, mail distribution, etc.

To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, be capable of managing and prioritizing multiple projects with thoroughness and accuracy, and organize time and resources efficiently.

JOB DUTIES:

1. Acts as office receptionist. Answers incoming phone calls and provides routine information, or properly routes calls for appropriate resolution. Distributes incoming mail; prepares and routes outgoing mail.
2. Verifies computations and credit card statements; Calls vendors to obtain invoices for credit card statements; Determines if invoices are credit card or purchase order statements.
3. Gathers data and embeds the department’s monthly report information for submittal within the designated timeframe.
4. Calls vendors and updates bidders’ lists with current information.
5. Provides support to supervisory staff for preparation of administrative documents. Types moderately difficult material which may require the exercise of judgment in processing information within specified format. Prepares routine correspondence and proofs for accuracy.
6. Formats department forms and templates.
7. Copies, sorts and collates documents for assembly. Files documents as appropriate.
8. Performs other tasks and duties as assigned.

QUALIFICATIONS:
1. Education equivalent to a high school diploma.
2. Up to 6 months of general office experience.
3. Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

1. This position works in a typical office setting.
2. Prolonged periods of concentration, proofreading, and extensive computer work.
3. Ability to cope with numerous interruptions.
4. Frequent transporting of 20 pounds.

BENEFITS:

Part-Time employees are not eligible for benefits.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER

To apply for this job please visit career4.successfactors.com.