West Chicago, IL – Payroll & Finance Specialist

• Performed and supported a variety of accounting, payroll, utility billing, licensing, permitting, cash handling, and deposit transaction activities
• Managed detailed payroll processing functions, including employee changes, benefits maintenance, and payroll administration
• Assisted with quarterly and annual payroll reporting requirements, including 941 filings and W-2 processing
• Maintained strict confidentiality of payroll, financial, employment, and benefits information in compliance with regulations and internal control
• Supported accounting operations, utility billing activities, and financial transaction reporting
• Prepared and assembled periodic financial reports requiring analysis and interpretation
• Responded to customer inquiries, complaints, and information requests while providing exceptional public service
• Administered business licenses, permits, deposits, commuter parking permits, cemetery deed records, and miscellaneous invoicing activities
• Processed online payments and participated in daily bank deposit preparation
• Provided cross-functional administrative and clerical support to multiple city departments
• Assisted with employee records management and human resources documentation maintenance.
• Coordinated annual records retention and disposal initiative
• Collaborated with finance, human resources, and departmental staff to ensure accurate and efficient municipal operations.

• Managed end-to-end payroll processing for multi-site employee populations, ensuring accuracy, compliance, and timely payroll delivery.
• Maintained payroll records, audited payroll transactions, and resolved payroll discrepancies while adhering to federal, state, and local regulations.
• Supported human resources and administrative functions including employee onboarding, personnel records management, benefits administration, and policy compliance.
• Coordinated with finance and accounting teams to reconcile payroll accounts, prepare reports, and support budgeting and audit activities.
• Interpreted and applied collective bargaining agreement provisions related to wages, overtime, shift differentials, leave accruals, and employee benefits.
• Served as a primary point of contact for employees regarding payroll, timekeeping, benefits, and human resources inquiries.
• Generated and analyzed payroll, workforce, and financial reports to support organizational decision-making and regulatory compliance.
• Ensured confidential handling of employee, payroll, and personnel information in accordance with organizational policies and legal requirements.
• Collaborated with leadership, department managers, and union representatives to address workforce and payroll-related matters.
• Utilized HRIS, payroll, and financial management systems to improve data accuracy, reporting, and operational efficiency.

Posted: 2026-07-02