Austin Water - City of Austin
Posting Title
Facilities Process Manager
Job Requisition Number
COA091061
Position Number
104413
Job Type
Full-Time
Division Name
Facility Management
Minimum Qualifications
Education and/or Equivalent Experience:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in Business, Architecture, Engineering, Construction or a related degree, plus five (5) years experience in a related field, two (2) of which must have been in a supervisory capacity.
Experience may substitute for education up to a maximum of four (4) years.
Licenses or Certifications:
None.
Notes to Applicants
The Facilities Process Manager will provide strategic management to a variety of facility management staff, conduct condition assessments, and integrate strategic plans into capital improvement projects, renovations, building efficiencies, technology upgrades, and general maintenance activities. This position will prepare and manage the Austin Water’s Facility Master Plan, capital improvement projects, and the general facilities budget. This position will be responsible for the full range of supervisory activities.
Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.
When completing the City of Austin employment application:
A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications.
A résumé and cover letter are required, but will not substitute for a complete employment application. Do not use the phrase, “see résumé” to complete your employment application or answer supplemental questions. That will be considered incomplete. Incomplete applications will not be considered.
Ability to Travel:
This position will be required to regularly travel to Austin Water’s treatment plants, service centers, lift stations, remote facilities, and other AW locations as part of the routine duties and responsibilities. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program you may drive when necessary to multiple locations as part of your regular job duties. Otherwise you are responsible for for getting to and from these locations.
If you are selected to interview:
Your skill level in Microsoft Word and Excel will be assessed. A 70% or better will be required on all assessments in order to be considered for the next step in the process.
Candidates selected to continue in the process will receive information and instructions for preparing a short presentation to be given at the time of the next interview.
Pre-Employment Requirements
If you are identified as a top candidate, verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
Candidates must pass a Criminal Background Investigation prior to confirming a start date.
All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.
Pay Range
$37.14 – $47.35
Hours
Monday – Friday, 7:00 am – 3:30 pm
Hours may vary based on business need.
Job Close Date
02/22/2024
Type of Posting
External
Department
Austin Water Utility
Regular/Temporary
Regular
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
Waller Creek Center, 625 E. 10th Street, 78701
Preferred Qualifications
Preferred Experience:
Experience managing a facility maintenance team, and a diverse portfolio of buildings at multiple locations with a variety of purposes including office space, service centers, training and maintenance buildings.
Strategic and results-driven, detail oriented, anticipate issues, with the ability to effectively set goals, develop performance measures, and present solutions.
Experience preparing and managing an overall budget of at least $8 million annually.
Effective verbal and written communication skills to explain technical facility related information to executive and senior leadership, internal customers, stakeholders, and the public through memos, emails, reports, and presentations.
Ability to develop relationships with customers by facilitating the resolution of escalated customer concerns.
Completion of one or more relevant professional certification such as Project Management Professional (PMP), Building Operator Certification (BOC), Facility Management Professional (FMP), Certified Facility Manager (CFM), Sustainability Facility Professional (SFP), Certified in Leadership in Energy and Environmental Design (LEED), or other facility professional certifications or the ability to obtain within six (6) months of employment.
Ability to travel to more than one work location
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Reviews, monitors, and oversees Department Master Plan activities that align and integrate strategic plans into the design and functionality of workspaces and facilities.
Facilitates the allocation and utilization of workspace for efficient and productive business operations in alignment with business needs and long term plans.
Monitors and analyzes usage trends within established service territory and plans, designs, and implements changes and enhancements into facilities management.
Plans and implements facility and facility system modifications and improvements to include general maintenance, technological upgrades, space planning and energy efficiency.
Plans, schedules, and coordinates general maintenance, major repairs, remodeling, or construction projects for City of Austin facilities. Oversees contracts related to landscaping, HVAC, pest control and elevator maintenance
Oversees lease and/or purchase activities to include site selection and recommendations, cost control, and lease agreements.
Establishes, implements, and reviews policies, protocols, and procedures promoting safety regulations and code compliance related to the operation of heating, air handling, and electrical and mechanical control systems.
Prepares, presents, and monitors the facilities management and Capital Improvement project budget.
Reviews, analyzes, and prepares written and oral reports for City Management and City Council.
Promotes sustainability by facilitating continuous improvement of facilities to meet the requirements set forth in the Environmental Climate Protection program and environmental system ordinances.
Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of fiscal planning and budget preparation.
Knowledge of city practice, policy, and procedure.
Knowledge of technical aspects of maintenance and repair operations.
Knowledge of supervisory and managerial techniques and principles.
Knowledge of workspaces, design and building maintenance systems.
Knowledge of sustainability concepts and design practices.
Knowledge of building automation systems (life safety alarm systems, mechanical and lighting controls).
Skill in oral and written communications.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in managing multiple programs, projects, and tasks.
Skill in negotiations and handling conflict resolution
Skill in analyzing complex data from various sources, synthesizing collected information, and developing sound decisions/recommendations
Skill in developing, reviewing, monitoring, and evaluating contracts for services and/or materials
Ability to manage multiple projects and programs simultaneously within approved budgets
Ability to quickly recognize and analyze irregular events.
Ability to establish and maintain excellent communication and working relationships with city personnel and the public.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Facilities Process Manager are graduation with a Bachelor’s degree from an accredited college or university with major course work in Business, Architecture, Engineering, Construction or a related degree, plus five (5) years experience in a related field, two (2) of which must have been in a supervisory capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?Yes
No
* How many years of experience do you have in managing a facility maintenance or planning team?Less than one year
1-3 years
3-5 years
5 or more years
* How many years of experience do you have managing a diverse portfolio of buildings at multiple locations with a variety of purposes including office space, service centers, training and maintenance buildings?Less than one year
1-3 years
3-5 years
5 or more years
* How many years of experience do you have developing strategies that are results-driven, goals, performance measures, and solutions?Less than one year
1-3 years
3-5 years
5 or more years
* How many years of experience do you have preparing and managing an overall budget of at least $8 million annually?Less than one year
1-3 years
3-5 years
5 or more years
* How many years of experience do you have preparing and presenting technical facility related information to executive and senior leadership, internal customers, stakeholders, and the public through memos, emails, reports, and presentations?Less than one year
1-3 years
3-5 years
5 or more years
* Do you have a relevant professional certification such as Project Management Professional (PMP), Building Operator Certification (BOC), Facility Management Professional (FMP), Certified Facility Manager (CFM), Sustainability Facility Professional (SFP), Certified in Leadership in Energy and Environmental Design (LEED), or other facility professional certifications?Yes
No
* Do you have the ability to travel to multiple sites as part of the regular job duties?Yes
No
* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.I acknowledge and understand this position requires a Criminal Background Check.
* Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
(Open Ended Question)
Optional & Required Documents
Required Documents
Cover Letter
Resume
To apply for this job please visit www.austincityjobs.org.
