Village of Downers Grove

The Village of Downers Grove is accepting applications for the position of Deputy Village Clerk. The Deputy Village Clerk supports the Village Clerk by performing administrative and record keeping duties, under minimal supervision. This role also assists in maintaining the Village’s records management system and official Village documents. A successful candidate will demonstrate attention to detail and accuracy in a fast-paced environment, while exemplifying a high level of customer service.

Major Duties and Functions:

– Assists in organizing, indexing and maintaining official Village documents

– Assists in the preparation of public meeting agenda packets, public notices, meeting rooms, and transcription of meeting minutes

– Processes and prepares various Village licenses

– Assists in preparation of proclamations, legal notices, etc.

– Performs customer service functions; responds to resident and staff inquiries

– Assists in Freedom Of Information Act administration

– Substitutes for Village Clerk in the absence of the Village Clerk, including attendance at Village Council meetings and other various meetings

– Assists Village Clerk with election related activities

– Assists in the day-to-day operations of the Village Clerk’s office

– Other duties as assigned

Knowledge, Skills, and Abilities Required:

– Strong interpersonal skills needed to establish positive working relationships

– Ability to operate and understand technical computer software and programs

– Ability to grasp procedures quickly and carry out oral and written instructions

– Ability to organize work, sets priorities and meet critical deadlines

– Ability to understand the Village of Downers Grove Municipal Code

Education and Experience: Associates degree preferred. Three years to five years of clerical experience or any combination of education and experience which provides the required knowledge, skills, and abilities.

Preferred Licenses and Certifications: Public Notary, Open Meetings Act, Freedom of Information and Deputy Registrar. If not, obtainable within 6 months of hire.

Salary Range: $49,647 – $68,264 annually. Starting salary is dependent on qualifications, but in most cases is no higher than the midpoint of the range. The Village provides an excellent benefits package, including health, dental, vision and life insurance, and participation in the Illinois Municipal Retirement Fund (IMRF).

APPLY NOW! Interested applicants can apply online:
Position open until filled.

The Village of Downers Grove is an Equal Opportunity Employer. For more information, or for assistance, please contact the Human Resource Department at (630) 434-5500.

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