Glen Ellyn, IL – Accounting Specialist

DESCRIPTION:

The Village of Glen Ellyn Finance Department is seeking qualified candidates for the position of full-time Accounting Specialist. The job duties of the Accounting Specialist include but are not limited to processing invoices for the Village, the Glen Ellyn Volunteer Fire Company, and Glenbard Wastewater; maintaining vendor files, assisting, and serving as a backup to the Senior Accountant, preparing and reporting financial data, and consulting with vendors and Village personnel to ensure accurate information and documentation.

ESSENTIAL FUNCTIONS:

·         Take ownership of the Village’s Accounts Payable process, including but not limited to:

o   Review and process invoices; assure conformity with purchase order specifications; compute net amounts, discounts, shipping charges, tax-exempt status, and similar costs.

o   Perform check run; distribute checks appropriately (Village – weekly, GWA-bi-monthly, and Fire Company – monthly.)

o   Maintain vendor files; obtain W-9 information in accordance with federal requirements.

o   Review purchasing statements for proper documentation, collecting missing data.

o   Prepare warrant lists and vouchers for review and approval of the Trustee prior to Board meetings.

o   Consult with vendors and Village personnel regarding payment status, and documentation, providing assistance as requested.

o   Coordinate the purchase order process, including purchase order creation, monitoring, and reporting.

·         Coordinate purchasing audits in accordance with the purchasing policy.

·         Reconcile various reports for conformity with monthly ledger balances.

·         Coordinate electronic workflow approval process.  Assist other workflow users with troubleshooting and escalate issues as appropriate.

·         Assist in the preparation and reporting of financial data.

·         Serve as a backup to the Staff Accountant position.

·         Reconcile various Community Development deposit accounts.

QUALIFICATION REQUIREMENTS:

·         Qualified candidates must possess a high school diploma or equivalent. An Associates Degree in Accounting or a related field is preferred.

·         Minimum of two years of experience including financial record keeping and reconciliation.

·         One year of experience in Accounts Payable is required.

·         Proficiency in Microsoft Excel and an ability to learn and use financial software applications; experience with Munis a plus.

Ability to work within established deadlines and complete work on schedule.
Position requires individuals capable of completing basic mathematical calculations.
·         Must be detail-oriented and be able to work independently and as part of a team.

·         Demonstrate excellent verbal and written communication skills.

·         Ability to communicate effectively with other members of the team, supervisor, and the public.

·         Possess excellent typing skills and the ability to effectively operate customary office equipment, including computers and related software, such as Microsoft Office and Windows-based programs.

WORK SCHEDULE:

8:00 am to 4:30 pm, Monday through Friday with occasional additional hours required.

SALARY/BENEFITS:

This is a full-time, non-exempt position which includes full benefits, as well as participation in the Illinois Municipal Retirement Fund (IMRF) a defined benefit retirement plan. The salary range for this position is $62,258 to $87,161, with an anticipated starting salary of $62,258 to $74,709 depending on qualifications.

HOW TO APPLY:

1. Interested candidates should submit a resume, cover letter and employment application (Please visit www.glenellyn.org/Jobs.aspx to download) to applicants@glenellyn.org. Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.
2. Applicants must indicate (Job ID: #17-24 Accounting Specialist) in the subject line of their e-mail.
3. The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug screening.
4. Resumes will be reviewed as they are received. To be considered for the first round of interviews, applications must be received by April 12, 2024 at 5:00pm. The position is open until filled.

Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at 630-469-5000.

THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER

For more information, contact:

Kathryn
applicants@glenellyn.org
6305475272